An example is provided below on the professional usage of just so I understand. Let me know if you need any further clarification or assistance. Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. Master 101 frequent business situations with our eBook! Informal Sorry, I didnt catch that. If your doctor gives you any instructions, you must follow them. Use ChatGPT technology to create a magic paragraph or email. In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. Include your contact details and how they can get in touch with you. Here are some examples: What would you like to see as the final deliverable? WebKnowing how to ask for clarification politely is simple with a question like could you please clarify? It shows that youd like someone to add further information to something by clarifying what they mean. To clarify, you want, correct? How to ask for something in an email with 9 examples, Request for meeting email with samples and templates. Here is some language that you can use. Some people struggle to write subject lines, but the easiest thing to do is be upfront about what you want. This allows the presenter to complete his or her thought so that you are completely informed. What To Do Before You Write an Email For Clarification. link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? My goal is to complete [Task A] by Thursday, so this information will help me to get started immediately. Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. May I ask you to clarify the matter for me/all of us? You have been successfully subscribed to the Grammarly blog. Open Question: When did you first notice that it was a challenge working with him? Learn more about Stack Overflow the company, and our products. As a former Speech-Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. Before accepting, I would like to clarify some details. Moreover, it will imply that you think you already know what the answer is, even though you need clarification! Im glad that you specifically explained the issue. rev2023.3.3.43278. 2. Use the expressions below to address these potentially problematic situations smoothly and professionally. WebAlexander was a polite, considerate and astute student, who was always friendly, focused on his studies and considerate of others. being one of the first students to arrive at the class and asking detailed questions for clarification and verification of his understanding afterwards. Open Question: What was it about Bobs approach that seemed disruptive to you? Don't worry: Asking for clarification is easy. Why do many companies reject expired SSL certificates as bugs in bug bounties? Just be sure to fill in all the gaps, and proofread before sending. May I request you share your queries again? Greet your reader. Finally, you finish each clarification letter with all the essential details and a suitable sign-off. Doctor: Oh, sure. Can/Could/Would you give me an example, please? I wonder if you can say it in a different way for me/us. requesting help on restructuring project of our shared client SkyTechlet's discuss details over call or video conferenceyour advice invaluable. Reframing your request into "for the greater good" makes it much more digestible to follow up with. To determine how to write a meeting request email, follow these steps: 1. The clarification email structure is still the same, but we can assume your boss is already on top of the details. Show enthusiasm for the position. Lets take a look at If we take a look at the following example: You are a friendly support person. It also depends on how big the work is, but I think that generally asking for clarification is never a bad idea. We encounter numerous questionsin our everyday life. But can you repeat it so I can be sure about what you suggested? Write a clear subject line, or respond directly to the email you wish to clarify. My deadline for this project is [date]. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. Heres what it might look like. Could I ask for clarification on? Write emails for work the way you would a standard letter. Please let me know if I misunderstood. So, you must ask for clarification if you dont understand them. Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. When someone makes any requeststo you to do something, you need to understand what precisely the person is asking from you. While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. I am sorry, but I couldnt follow your words.? Heres an example of how to use for the record in a professional manner. You mean you need some books from the library, isnt it? car, washing machine, telephone) to a sales department or someone involved in procurement. Usually the information you seek is written on the card. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. Managing conflicts or misunderstandings through email communication can be challenging. However, they become useless if you dont understand or follow them. "Thanks so much for your feedback on. This is a standard clarification email that you can use to request some answers from anyone, including a colleague, customer, client, or professional. 1 Answer. By speaking solely in terms of your own perspective, your listener will be more open to further discussion. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. One great way to do this is to ask a lot of open-ended questions. In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" No one likes to say those words for fear of sounding slow on the uptake. Lets take a look at some common cases that can come up in our work and personal lives and consider the best ways to respond. Q: I've tried that. You need to create a clarification email. But would you please tell me what would be the best time to take it? You can use this reference on how let me see if I understand this is used professionally. If its complex, technical, or there are things the manager needs to know in order to provide the clarification, then by all means write an e-mail. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. Each intonation 2. Ask a question. Make your email easy to read. You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? * Could you please be more specific? You can contact me on (insert details). Bullet points are the most effective way of listing out your questions. WebWhen using clarification follow these guidelines to help aid communication and understanding. Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. Try to use them in real life and master them. "Mr.Lyman, could you come out here please? Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. WebSo, if you need some clarification for what you just heard, you can use phrases like Sorry, what did you mean by that? ESL Advice receives compensation from companies or individuals for recommending their products. Even if you dont quite understand what they are trying to communicate, express your thanks to them for their time and effort. Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. Well learn some expressions to ask for clarification on someones questions. [1]. Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? If you still have questions about this, you can comment below. May I ask you to explain your observation about the new design further? We can split clarification emails into three parts. Would you prefer if we go with approach A or B in this situation? When it comes to the proper time to ask a question, many presenters or lecturers will ask questions periodically during their presentations or at the end of the presentation. 1 vote 1 answer 18 views. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. There are different ways you can ask for clarification in English. WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." Rule #4: Raise your (virtual) hand. Here are a few examples of the types of sentences that you could use to ask for clarification politely at work: These types of clarification questions will help ensure that everyone has the same understanding of the situation. Additionally, when asking for clarification, it is not considered polite if you frame your clarification question in a critical tone. Asking For Clarification ENGLISH FORUMS. I snickered, thinking that Janet had come around so soon. If you can help me with these questions by the end of the day, I can get started on the project immediately. WebRule #1: Start by asking for permission to chime in. Be clear about your current understanding. You can also get another perspective by asking someone else to review the information. Doctor: You should take this medicine once a day. You can use this any time further clarification is needed. WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. Otherwise, you may not do it properly what you are instructed for. Here is an example of how to use can you elaborate professionally. When someone asks for permissionfor something from you, you may not always listen to them appropriately. For example, a potential new employer may ask a candidate for clarification on details about a previous role. Can you go over this area again just so I understand the new changes you want implemented? How to ask for help via email Use a clear, direct subject line. Both the past and present tense are acceptable. Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. Its also a great way to allow someone else to add more information they may have forgotten. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. WebOne option is to politely explain that you didnt understand a part of the message, and ask for the speaker to repeat all of it. Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. Heres how. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. The phrase can you elaborate is a great alternative for when you want to ask for clarification. Asking clarifying questions shows that you're actively listening and want to understand. There are a few simple steps to follow when youre looking for further explanation. Hi Jessica, Thanks for your email. You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties. However, if you dont understand them, you should ask them to clarify. Please repeat it for me to understand it clearly. Always consider the setting: formal and informal. Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. One example is when you are presented with new content that you havent had a chance to review prior to a presentation or conversation. For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. Asking somebody to clarify something ". (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. This article breaks down the process of writing request emails for information, documents, contact details, favors and more. What I meant was. Thanks, Tannia, for your support! Chris G. I am sorry, but did you say he is the companys CEO? How do you explain something in an email? Tips Start with Dear and the persons title and name. The first thing to remember when asking for clarification is that you can be honest and straightforward. Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given. Would you like me to switch off all the lights? It's a good idea to spell out precisely what information you need. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. In this article, we'll show you how to request clarification via email. ?" Open-ended questions leave space to fully explore another persons perspective. Well! Likewise, when information is presented via another medium aside from speaking, such as via text, video chat, email, or phone conversation, there is also a possibility that information will become muddled in transit and prompt someone to ask for clarification. Question and answer site. Rule #4: Raise your (virtual) hand. Will you please mention again the name of the items you requested from the store? Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. If you have received a cost-of-living salary increase, keep your email short and polite. So, how do you politely ask for clarification in English? Lets move on. Congratulations on getting a job offer! These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. There are all kinds of situations where you might need to ask clarifying questions. I am sorry, but I couldnt follow what you said. How can we prove that the supernatural or paranormal doesn't exist? Here's an example showing how Flowrite can write a formal request for you from a few instructions: Clarification emails are simple to write as long as you stick to the structure and focus on the outcomes. What To Include In An Email For Clarification Thank The Sender For The Information State Your Current Understanding Acknowledge that you need clarification. Put the question in the first or second sentence. The modal verb Would is the most formal word with which you can form the politest expressions. Either. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Have a listen: I got it. Be specific about what you expect to be clarified. Email format guide 6 examples & templates. Many in attendance are often grateful that someone asks any clarification questions as they are too embarrassed to ask themselves! Welcome to Grammarhow!We are on a mission to help you become better at English. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. Many people presenting or relaying information are not aware of how others are processing what they are saying, leading them to talk above others and preventing them from digesting what is being presented. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. I am sorry, but I couldnt get your question. As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. If that's the case, this job offer clarification email sample is for you. I was pleased to receive your job offer earlier today. Are there tables of wastage rates for different fruit and veg? We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. Read more about Martin here. Could/Would you explain it again, please? Here we give you 5 tips and provide 4 example emails to help you write better help request emails. ?". Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity. Avoid Sometimes you may not completely understand what Have you just suggested calling him when he is home? I want to request you to repeat it, may I? Click here for 1:1 customized coaching programs that will help you achieve your career goals faster. Thank you for your time and for helping me to clarify these questions. May I request further clarification of instruction number 5? WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Dont make it sound bad. Most often, when it comes to being perceived as polite when seeking clarification, the concern is heightened by those asking for clarification. Would/Could you please say that again for me/us? Perhaps you find yourself asking for clarification a few times and it feels awkward when you still dont agree with the person. Closed Question: Was this experience what you expected? Interrupting to ask for clarification. Should You Be Home When Contractors Are Working. If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Writing invoice emails can be tricky and they are often an area where you may need more information and clarification. Do not give orders or blackmail your colleagues. Be polite, and use languages that focus the situation on you and not the other person. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for WebHow to Ask for Clarification Politely 1. Using indicator constraint with two variables. I appreciate your help. If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. ". Use open-ended questions to guide the discussion. When you ask someone to clarify something for you, it suggests that you are following what the person is saying and understand the majority or all of the key points, but you need more details on a certain point. May I ask you to share your suggestions again? A good way is to summarize what you have understood and didnt. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. The clarification email format should be no surprise if you're already used to writing professional messages. Now it is time to write your clarification email. Contacting researchers for clarification is good practice. Do not give orders or blackmail your colleagues. Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. "Come in.Whats up?" Kind regards, (Your name) 3. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. WebPolite Speech Requesting Clarification Postscript. Use open, non-directive questions - if appropriate. Doubling the cube, field extensions and minimal polynoms. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. You should only ask for clarification if you really feel it requires clarification. Sorry if I was unclear. For the record, I would like it known I brought this issue to light weeks before it was a problem. In your salutation, use the name that the person emailing you signed off with in their message, or whatever name they used when they introduced themselves if you've already met in person. WebHow do you politely ask for something? These formats will use formal speech to indicate that you are simply trying to clarify what was said rather than to distract or disrupt. You can do this by saying "I don't understand" or "I'm not sure I understand. You can end on a positive note by thanking the other person for their time and consideration of their clarification request. WebClarifying What You Heard, Asking Someone to Repeat Themselves, and Confirming Your Understanding Communication Skills: Express Yourself Clearly Get Your Number Stress Right: How to Pronounce Numbers Clearly in English The Power of Pitch: Change Your Tone for Better Stress and Intonation in English in a polite way? For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. Dont cross the line. Would/Could you please clarify it for me/us? If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. I appreciate your time and your help in clarifying this question. Remember, technical skills get you hired, but soft skills get you promoted. Now, well learn useful expressions to ask someone to clarify instructions. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. Here are some useful expressions to ask someone to clarify their position or opinion. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. It allows you to ask if youve got the right information, but it also allows you to check-in with other people to make sure they understand the information youve given them. Do you mind if I ask you to mention his name again? For example, if you seek clarification, then you can ask: Could you please explain how to politely ask for clarification? Need help nailing down some details about a person, product, project, or appointment? Now, lets see some English expressions that you can use to respond to someones clarification. Have you wanted me to send the emails first, then attend the meeting? I am available for a phone call or meeting if that would be helpful or more convenient for you. Will you be a bit more specific about your experiences? If you are in a situation where you are being given a lot of information that you may not fully understand, using this phrase is a great way to get the information you need without looking like youre completely lost. Is it possible to rotate a window 90 degrees if it has the same length and width? Youd like to ask for clarification, but youre not sure how in a polite way. *this is very polite) Can you explain what you mean?