For questions related to directives, publications, and forms, please use the following email: usn.ncr.bumedfchva.list.secretariat-directives-and-forms-staff@mail.mil. Applying for visas and passports takes time, so start early. WESTPAC Suitability Screening Coordinator Contact Information: Forces Japan declined to comment on the letter because it had not had a chance to review it; however, spokesman Gunnery Sgt. . 2,3,5,6 Results of U.S. military HIV antibody testing programs have been summarized in the MSMR for more than 2 decades. The content offered on The Military Wallet is for general informational purposes only and may not be relevant to any consumers specific situation, this content should not be construed as legal or financial advice. 2 years after an issuance of a medical clearance to all individuals who perform TDY travel of 30 or more consecutive days to an ESCAPE post. Clearance requirements are in DoD Directive 4500.54E, DoD Foreign Clearance Program. have been limited to space-available appointments, are scheduled to appear at several more town halls, those asked by civilians at town hall meetings, organized by the Japan Civilian Medical Advocacy group, DOD civilians air health care complaints during third town hall in Japan, DOD civilians in Japan press Congress to restore their access to military hospitals, DOD civilians in Japan air their complaints about restrictions to on-base medical care, DOD civilians in Japan must find medical care off-base, DOD says it will stop treating civilians in Indo-Pacific for chronic health conditions, Pentagon officials to visit major US bases in Japan to discuss civilian health care, Gallantry: Biden presents Medal of Honor to retired Army Col. Paris Davis for his heroics in Vietnam, US to send bridge-launching vehicles for tank deployments to Ukraine in new $400M aid package, Japan complains to US over Utah senators remarks on imprisoned Navy officer, Military, VA provide troops, vets more gun safety options to help reduce suicides, Pentagon tells service members to stop displaying giant US flags at major events, K-Town Now features the latest news from the Kaiserslautern Military Community. Enjoyed the visit, the staff, and the appointment. Health Units may grant access to Health Units to short term and seasonal interns without a medical clearance on a limited basis. 791 through 794d.Selection for an overseas position must not be influenced by the special needs of a . The DOD Expeditionary Civilian workforce performs jobs that represent a broad range of occupational needs within deployed locations. Still, the tourist passport application will need to be submitted at an authorized location in the local community. For more detailed information see. Recommended immunizations can be found at. Telephone Number of examinee or parent of child < 18 y/o (Where You can be Reached for the Next 90 . Foreign Post-Travel Foreign Contact. Many DOD civilians arrived in Japan after a cursory medical screening and have medical issues that would disqualify active-duty military members from serving overseas, Cummings told Stars and . In accordance with DSSR 131-2, living quarters allowance for DOD civilians overseas is authorized for employees' family members if the employee is deployed to a remote assignment and the family members reside at the assigned location or relocate to another overseas" site. . For more information, please see our Advertising Policy. All current health records (military and civilian . Lets get started on acquiring or renewing your Department of State Medical Clearance. A medical clearance to an ESCAPE post expires at: 1 year after arrival at post for all individuals deploying to an ESCAPE post. Next step: getting clearance for your family so you can take them to your assignment. U. S. Naval Hospital Yokosuka: A contractor and their EFMs should complete the following: Contractors are required to demonstrate their own private medical evacuation insurance as well as health insurance if their sponsoring agency or institutional contractor does not fund medical evacuations. Ship your Vehicle 15. Lastly, schedule your overseas medical screening. Some civilian employees of Stars and Stripes are affected by this measure. For this purpose, CAAF are considered non-DoD contractor personnel traveling under DoD sponsorship. (SIVs) because they took significant risks to support our military and civilian personnel in Afghanistan, employed by or on behalf of the U.S. government in Afghanistan or . portions of mod 16 will apply as delineated in tab b. All Rights Reserved. Germany: Civilian 0800-1010282/DSN 1986. The no-fee passport is for official travel only (think PCSing to and from your overseas assignment), while the tourist passport will allow you to explore neighboring countries. Additional paperwork will be necessary if any dependents have asthma, ADHD/ADD, a mental health diagnosis, are being seen by a medical specialist, or do not currently have any medical records in the military system. This section applies to interns for one of the Foreign Service Agencies. A medical clearance physical exam should be completed by a licensed medical provider. As a Department of Defense contractor, you must be documented as fit for duty by completing a medical evaluation before deployment. Overseas Screening. This section applies to contractors and their Eligible Family Members (EFMs) who will be assigned abroad for 30 or more consecutive days. 401, to include a spouse and certain children of a Service member, who is eligible to receive a DoD identification card, medical care in a DoD Military Treatment Facility, and command sponsorship or DoD-sponsored travel.To the extent authorized by law and in accordance with Service implementing guidance, the term may also include other . 2. An official website of the United States Government, Office of the Special Envoy for Critical and Emerging Technology, Office of the U.S. See the relevant references or the Sample OSDR for more information. This section applies to those applying for a Reemployed Annuitant (REA)/While-Actually Employed (WAE) status. A dependent as de-fined by 37 U.S.C. The following information for screening your person, carry-on bags and checked baggage can help you have a smooth travel experience at the airport. Find out how much home you can afford today. If you are an active-duty service member at an overseas location, call the TRICARE overseas regional call center to get authorization before you see a civilian dentist. EFMs of anyone assigned to Washington DC do not have MED program benefits abroad including on short-term TDY travel. Originally from Knoxville, Tenn., he holds a journalism degree from the University of North Florida. Relationships with Non-Labor Organizations Representing Federal Employees and Other Organizations. DoD and AF policies limit civilian overseas tours to 5 years in response to Title 10, United States Code, Section 1586, Rotation of career-conditional and career employees assigned to duty outside the United States. 2807-1. Pre-Deployment Medical Evaluations for Contractors. DOD Civilian and/or Institutional Contractors should have their companys Contracting Office Representative (COR) to assist in completing these forms. Alex Wilson covers the U.S. Navy and other services from Yokosuka Naval Base, Japan. 12/10/2008. Because of this fluidity, there is no way to anticipate how many space-available appointments we will have in [a military treatment facility] at a given time, she said. This is a great time to review your Family Care Plan to ensure you have a plan in place to care for your family. It made it easy and convenient to prepare for my trip. from around the world. (1) The DoD Components must select civilian employees for specific positions based on job requirement and merit factors in accordance with 5 U.S.C. First-Time, Pre-Employment, Pre-Assignment Medical Clearance under Sponsoring Agency. DSN Fax: 315-243-8976 are current and filed in the Service . Ste 5120. Purpose . - All actions for processing and tracking Overseas/Remote Duty Screening shall be conducted through BOL, IAW MILPERSMAN 1300-302 . GTCC 9. Please be aware that many specialty services are not available on Okinawa. Should you live on base or off? All current health records (military and civilian) reviewed? You must have been medically cleared for both the post you are bidding on now and your linked assignment post. The Defense Suicide Prevention Office (DSPO) was established in 2011 and is part of the Department of Defense's Office of the Under Secretary of Defense for Personnel and Readiness. DOD Active-Duty Military assigned to a Mission must verify that local ICASS contributions are being paid on their behalf by their sponsor. of Veterans Affairs, please visit their website at va.gov. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Office of the U.S. A medical clearance, insurance, passports, and travel orders cannot be proceeding without completing this form. Literature research was also conducted to determine whether GS CONUS-hired employees must be medically screened prior to transfer overseas. 2302, and 29 U.S.C. Military hospitals at Yokosuka Naval Base, the homeport of 7th Fleet, and Yokota Air Base, the headquarters of U.S. The Defense Health Agency is legally obligated to prioritize active-duty service members and their families, Army Maj. Gen. Joseph Heck, director of DHA Region Indo-Pacific, told Stars and Stripes during a video call. Find a location here. This section applies to those separating as a Foreign Service Officer or Eligible Family Member of one of the Five Foreign Service Agencies. I'm a DoD civilian and I just received a job offer for a GS position at . As personnel start to resume movement, the DOD has new force health-protection requirements. www.tricare.milis an official website of the Defense Health Agency (DHA), a component of theMilitary Health System. Passport Health Offers the Following Pre-deployment Medical Services: Medical clearance is a necessity for US government civilian employees deploying abroad. Completed by the medical provider to identify special needs and determine if a Service or family member is suitable for an overseas, remote duty, or operational assignment. For more detailed information see, Contractors must show evidence of local ICASS participation on their behalf at their post of assignment and ability to fund a medical evacuation. These could include, but are not limited to: increased absences from duty, decreased quality of life, unplanned expenditures of temporary additional duty (TAD/TDY) funds and quite possibly early return of dependents (ERD) or Tour Curtailment. Commercial Fax: 011-81-46-816-8976 How Long Will the Inservice Clearance Process Take? Civilian Sponsorship 6. all personnel must be current with advisory committee on immunization practices (acip) immunization guidelines and dod travel guidelines . (James McCann/U.S. A medical evaluation before travel reduces the risk of medical evacuation or reliance on substandard care in the host country. It really is incumbent upon the non-enrolled population to have a plan in place to get the care that they may require outside of the military treatment facility, he said. For Adult EFMs: 15 FAM 511.3 para (2) Parents (including stepparents and legally adoptive parents) of the employee or of the spouse or of the domestic partner as defined in 3 FAM 1610, under the following conditions and when the employee provides such documentation as the Department may require (parents do not receive benefits under the Departments Medical Program as outlined in 16 FAM 211.1). Our consultants are available 24/7/365 to help answer your questions and connect you with the resources you need to master your move. All State Department, USAID, and Foreign Commercial Service employees and family members posted abroad require a medical clearance or waiver. New eligible family members include new spouses, newborns, and adoptees. If you are a TRICARE beneficiary, please call the appointment line at 530-634-2941 or send your provider a secure message via the MHS Genesis Patient Portal to be assessed by the 9 MDG on Monday - Friday, 0730 - 1700. Immediately notify your human resources that you have a new family member. Some documents are presented in Portable Document Format (PDF). Adult disabled children in capable of self-support with a. DOD Civilians and contractors must show evidence of local ICASS participation on their behalf at their post of assignment and ability to fund a medical evacuation. Find theright contact infofor the help you need. Connect with Military OneSource for relocation support for your OCONUS move. Forces Japan; Camp Zama, headquarters for U.S. Army Japan; and elsewhere. However, this shorter process requires completing these two forms, but only if completed at an ESCAPE post Health Unit. Advisory Commission on Public Diplomacy, In-Service Renewal: Permanent Change of Station (PCS), Home Leave, Extending, End of Tour, or Bidding, ESCAPE Post(s): Iraq, Afghanistan, Libya, Somalia, Yemen, Syria, and Peshawar, New Family Member (Spouse, Newborn, or Adoption), Student Age 21 or 22 on Educational Travel Orders, Separating: Retirement, Resignation, Divorce, Transferring to Another Government Agency, Age 21, Reemployed Annuitant/While-Actually-Employed (REA/WAE), Member of Households and/or EFMs over age 21 (including adult parents and siblings). but!!! This section applies to individuals on medical evacuation (Medevac) travel. We encourage those who are currently undergoing a separation (retirement) exam and considering REA/WAE status to check both Separation and REA/WAE in box 10 of their DS-1843 Form to prevent having to do the same exam twice. This section applies to employees who are assigned to Washington DC or the USA, but as a rover. You dont want to be that family that gets turned around at immigration because they dont have the correct passports or visas to enter the new host country. Although the DHA may or may not use these sites as additional distribution channels for Department of Defense information, it does not exercise editorial control over all of the information that you may find at these locations. Make sure you and your family are well to travel abroad with a Passport Health Medical Clearance Evaluation today. Useful Information: Per BUMEDINST 1300.2B, the Suitability Screening process is required to be completed within 30 days of receipt of Orders (Marine Corps) and 30 days of LOI for Navy service member and 60 days for their dependents. Falls Church, VA 22042-5120. An adult disabled child issued a COI could have MED Medical Program Benefits while abroad including Health Unit access, medical evacuation and hospitalization. TSA provides airport security screening assistance and benefits for all members of the U.S. Armed Forces. For MOHs: 3 FAM 4180 para g: MOHs are not eligible to receive the following: (4) Access to the Health Unit (HU); however, the HU may provide a list of referrals for local providers. applicant worked for U.S. Government in foreign countries in federal civilian or military capacities; (2) applicant was or is a dependent . Should you start learning the foreign language? The FAM and FAH regulations on this can be found: Employees are reminded that Members of Household and adult EFMS should have international health and medical evacuation insurance to cover the costs of overseas hospitalizations, medical expenses, and an air ambulance evacuation. Check with your local installations relocation technicians to check the visa requirements for your overseas location and to start the process. All persons must update their clearance before returning overseas. CENTCOM's area of responsibility . Eligible family members of a Foreign Service Officer Candidate may have a. A problem unique to Japan: DOD civilians warn of looming loss of military health care, US air base in Tokyo sends civilian children off base for health care, Lack of medical care for civilians raises concerns at US Navy base in Japan, Gallantry: Biden presents Medal of Honor to retired Army Col. Paris Davis for his heroics in Vietnam, US to send bridge-launching vehicles for tank deployments to Ukraine in new $400M aid package, Japan complains to US over Utah senators remarks on imprisoned Navy officer, Military, VA provide troops, vets more gun safety options to help reduce suicides, Pentagon tells service members to stop displaying giant US flags at major events, K-Town Now features the latest news from the Kaiserslautern Military Community. For more detailed information see, Foreign Affairs Information Technology (FAIT) Fellows. employee's overseas tour until the employee returns from that assignment; the types of items that can be stored are restricted, e.g. Whether you are crossing the Pacific Ocean or the Atlantic Ocean, this will likely be one of your most exciting and most stressful moves. Employment of Federal Civilian Annuitants in the Department of Defense. EFMs of anyone assigned to Washington DC do not have MED program benefits abroad including on short term TDY travel. I was impressed with the thoroughness of the office visit and the knowledge of the RN., I have worked with Passport Health for a few years in order to send employees into Iraq and Afghanistan. 3. Medical Clearance related medical expenses can be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at, Office of the Special Envoy for Critical and Emerging Technology, Office of the U.S. When a case of improper screening is identified, an Overseas Screening Deficiency Report (OSDR) will be submitted (as required by BUMEDINST 1300.2B) to the transferring/losing command, gaining command, BUMED, and COMNAVPERSCOM or HQMC (as required by MILPERSMAN 1300-306). You just received PCS orders to an overseas location. Instead. Medical Screening. Civilian employees of the Defense Department in Japan should have a plan in place for medical care from a local provider in the event military hospitals are unable to see them, the head of military medical care in the Pacific said Monday. State Department and USAID personnel must also be medically evaluated as able to perform job-specific requirements and handle the daily stressors of life abroad. Overseas DOD Civilian Medical screening disqualifications - Germany . (Kelly Agee/Stars and Stripes). The TDY employee or contractor should complete the following: If a TDY employee or contractor has an on-going medical, mental health, or educational needs, Medical Clearances will be contacting you for additional reports and information. Note: You will need to have all of your family members enrolled in DEERS to apply for the no-fee passport. Newly hired Civil Service and other Limited, TDY Orders. It must also be filled out for any school-aged child (3 years old to 12th grade) regardless if they are attending school or not. hi! Planning Travel 11. If your assignment is deemed unaccompanied, it has been determined that it would either be too dangerous or too expensive to move your family for a short period. Driving Overseas 16. No one talked about that.. Overseas Screening. FREE Weekly Updates! School Region Preparations 18. Official Travel Immunizations; Wellness/Health Education and Promotion; . To make matters worse, Warren wrote, DoD appears to be blaming civilians for having health needs in the first place.. DOD Civilian - Medical Clearances. For the medical portion of the clearance, the whole family can be seen during the same appointment. Passport Health has over 20 years of experience supplying government contractors with deployment medical solutions. Passports & Visa 8. Ref: (a) DoD Instruction 1315.18 of 28 October 2015 (b) DoD Instruction 1315.19 of 19 April 2017 (c) DoD Instruction 1400.25, Volume 1230 of 26 July 2012 (d) SECNAVINST 1754.5C (e) SECNAVINST 5200.35G (f) BUMEDINST 1300.2B (g) SECNAV M-5214.1 . Any individual with a current medical clearance who is moving to a different sponsoring Government agency is treated as if he or she is obtaining a first-time medical clearance, Foreign Service Candidates. The Pentagon claims that because government employees and contractors are not pre-screened prior to a Japan assignment, they frequently arrive with health conditions of the type and severity that military hospitals cannot treat safely or that take away from resources for active-duty service members and their families, Warren wrote. (1) However, students with significant medical or mental health concerns should avoid traveling to a post if the medical capabilities at post cannot meet their medical needs. The defense secretary must, according to the 2023 National Defense Authorization Act, tell Congress in advance of a change in the scope of medical care provided at a military medical treatment facility, or the beneficiary population served at the facility, she wrote. The Department of Defense Education Activity (DODEA), ATTN: Teacher Recruitment, 4040 N. Fairfax Drive, Arlington, VA 22201-1634, phone: (571) 372-0808. For questions on the clearance process: Alex Hopkin is a candidate for the CERTIFIED FINANCIAL PLANNER certification with a Bachelors degree in Finance from Florida State University. DHA medical facilities are expected to offer minimum or no-space available primary care services, according to the procedural instruction. Italy: Civilian 800-780821/DSN 1986. EFMs of anyone assigned to Washington DC do not have MED program benefits abroad including short term TDY travel. For most direct hire Federal employees this requires filling out an OF-126 form. Many thanks.. SECTION A. Dependents normally age out of the MED Medical Program on their 21st birthday (or their 23rd birthday if eligible for educational travel). That month, the DHA Indo-Pacific Region commander, Army Maj. Gen. Joseph Heck, announced the changes and said DOD employees should have a plan in place for medical care from a local provider. No tables, rankings or lists are fully comprehensive and do not include all companies or available products. Authors note: there may be some terms in this article that are Air Force-specific. He was unable to estimate when that may happen. We are working to continue to find the best solution for those affected by this change in federal law. This section applies to any DOD Civilian and/or Institutional (third party, private company) contractors and their Eligible Family Members (EFM) who will be assigned abroad for 30 or more consecutive days. The employee must be medically cleared for your future overseas language post before starting language training. Departments of Defense or Veterans Affairs. For more detailed information see. All Rights Reserved. As soon as you receive your soft orders for an accompanied overseas assignment, it is important to begin the Family Member Relocation Clearance (FMRC). Medical Screening. Three Creeks Media, LLC 2023. Students are no longer eligible for MED Program benefits upon their 23rd birthday. 300. She questioned whether DHA provided adequate support for civilians transitioning to telehealth or Japanese health care providers. This section DOES NOT apply to direct hire employees, LES, or Personal Service Contractors contracted directly by a sponsoring agency that pays into post ICASS for medical services. This section does not include employees who are Rovers or will be doing overseas TDY travel of thirty or more consecutive days. Influenza vaccines are allotted for active duty and family members, DoD civilians whose occupation is high risk. The WIC Overseas Program is available to eligible participants living overseas*, including: Civilian employees; Department of Defense contractors; . TRICARE Select Overseas TRICARE Select Overseas provides comprehensive coverage in all overseas areas. We encourage those who are currently undergoing a separation (retirement) exam and considering REA/WAE status to check both Separation and REA/WAE in box 10 of their DS-1843 Form to prevent having to do the same exam twice. DOD civilians and anyone not covered by the militarys Tricare Prime medical plan are seen in military hospitals on a space-available basis. Current ESCAPE posts are Iraq, Afghanistan, Libya, Somalia, Yemen, Syria, and Peshawar. Booking Lodging Reservation 10. It is not the bank advertisers responsibility to ensure all posts and/or questions are answered. Civilian Employees Outside the Continental United States (OCONUS) may access the Toll-Free IVRS System through the numbers below: Belgium: Civilian 0800-78245/DSN 1986. They will perform a quick physical on each family member and sign off on the clearance if all is good. The process will look very similar amongst all of the branches, but some of the terms may vary. we are in Beaufort, SC where he has been the officer in charge of the pharmacy here at Naval Hospital Beaufort. DOD Civilian and/or Institutional (third party, private company) Contractors do have Embassy or Consulate Health Unit access in Erbil, Libya, Peshawar, Somalia, Syria, and Yemen and must submit medical clearance information. Your new family member has up to 90 days to obtain a medical clearance and has access to the MED Medical Program during those 90 days. Two commenters requested changes to what was 75.7(c)(1)(iii) of the proposed rule, now in DoD Instruction 1315.19, which states that the Military Personnel Activities will remove active duty Service members who have family members with special medical and educational needs from overseas orders if no suitable overseas assignment location can . Such hyperlinks are provided consistent with the stated purpose of this website. She is a Syracuse Military Photojournalism Program alumna and is working toward her bachelors degree in journalism from the University of Maryland Global Campus. The multipronged approach also calls for COVID-19 surveillance, contact tracing and restriction . Adult children who are beyond their 21st birthday generally do not have access to the MED medical program except in these two cases: A Certificate of Incapacity (COI) is issued for continuation of MED Program benefits or health insurance coverage when an unmarried dependent is physically or mentally disabled and is incapable of self-support. Her favorite area of personal finance is helping families plan for life events such as marriage, babies, and the dreaded PCS. All physical exam s ( to include special duty, aviation, submarine, radiation, asbestos, etc.) They should have contact numbers for ISOS/Tricare for guidance on any medical services obtained outside of the Health Unit. Advisory Commission on Public Diplomacy, Start Here Steps to a Medical Clearance, check out our updated Start Here Steps to a Medical Clearance. Instead, be proactive and ask the personnel office what you can do to get started. DoD Overseas Healthcare Program This factsheet is intended to provide information on medical services to DOD civilians employees assigned or traveling to overseas locations. Post Specific (Class 2) Clearance Guidance. I think we were largely not informed, she said. Attach the completed Report of Medical History (DD 2807-1) to this form. We've restructured our guidance, check out our updated Start Here - Steps to a Medical Clearance page for the latest information. Army). 7700 Arlington Blvd. DSN Fax: 315-344-9249 For the medical portion of the clearance, the whole family can be seen during the same appointment. Environmental and Morale Leave (EML) Eligible civilian employees and their dependents are authorized to participate in the EML program. An unmarried, dependent child who has a medically documented disability that occurred prior to the childs 21st birthday and that renders him or her incapable of self-sustaining employment may qualify for a COI under 16 FAM 122.2. This section applies to employees or their eligible family members (spouses and dependents under the age of 21) who require language training, then have a linked assignment to an overseas post. Either a military provider or a civilian dentist can complete this form. Congratulations! The appearance of hyperlinks does not constitute endorsement by the DHA of non-U.S. Government sites or the information, products, or services contained therein.